Episode 14: Planning the Perfect Music Field Trip


Have you brought your students on a music field trip or does the thought completely overwhelm you? We have been bringing our students on field trips for quite a few years and to be honest, the first few were stressful and caused a lot of worry. Fast forward seven years and 20 or 30 field trips, and we have a field trip routine and procedure that reduces the stress of field trips and allows us to have great field trips each year!

If you haven’t done a music field trip or theme park trip with your program, we highly recommend it! These trips are truly the lifeblood of our program. If you have done one and it was a nightmare, don’t give up on trying it again! We are sharing what has helped our trips to be super successful so that you can have great field trips with your program as well!

In this episode, we are breaking down what our field trip process looks like from start to end. We are sharing the first thing you need to do when you start planning a trip, what to do in terms of cost and payments, when to notify parents, and why you should plan the day down to the minute and then practice expectations. 

Still feeling overwhelmed on where to begin planning a theme park field trip? Check out the Field Trip Survival Guide! With this guide, you’ll have everything you need to plan your next field trip with ease. It has everything from a cost calculator to planning templates, email templates, parent communication templates and more! Let’s take the stress out of field trip planning so you and your students can feel prepared and excited for your next field trip.

In this episode we cover:

  • How we got started doing theme park field trips and why we recommend doing them
  • The first thing you need to do before doing anything else when planning a field trip  
  • Ideas for funding your field trip and what to do if students cannot pay
  • When to notify parents about the trip
  • Tips for accepting and tracking payments 
  • How to plan and prep for your trip in a way that leaves no room for confusion or misunderstanding between you and the students
  • How we communicate with students throughout the day of the trip
  • Helpful tips to reduce stress and prevent issues when preparing for a field trip

Related Resources:

Related Episodes

Connect with Classroom Composers:

More about The First Six Notes with Classroom Composers

The First Six Notes Podcast with Classroom Composers is for band teachers and string teachers looking for great information from experienced teachers. 

Every other week, we’ll dive into everything about teaching band and string music students. We’re covering everything from pedagogy to fundraising and interviewing successful music teachers, composers, admin, professional private studio teachers, and more to uncover and share their strategies for musical success. 

Classroom Composers is a married team of two music teachers, Kevin Hoff and Jessica Frank. Between the two of us, we have experience teaching K-6 general music, elementary 4/5 band/strings, and middle school band/strings/guitar who want to share our knowledge and experience with other teachers.

Grab a chair and stand and join the conversation!